Choosing the right technology for your event can feel daunting if you don’t know where to begin. In this article, we will discuss 4 things to consider before choosing your event technology, including size, location, the program itself and our limitations.
SIZE
Your technology needs will change depending on the size of your event. How many people will be presenting or speaking during your event? How many people will be in attendance? Consider if the speaker’s voice needs to be amplified for attendees to hear.
LOCATION
The size of your event directly correlates with the location of your event.
If your event is indoors, our main venue spaces on campus are: Weber Chapel Auditorium, Degenstein Center Theater, Stretansky Concert Hall, Isaacs Auditorium and Faylor Hall. Each space offers different in house technology capabilities. For more information on each spaces offerings, please refer to the article: Technology Offered in the 5 Main Event Venues on Campus.
If your event is outdoors, a portable setup will be used. With outdoor setups, please keep the weather in mind. Technology may be damaged when exposed to lighting/rain and the Learning and Event Technologies team has the final say in allowing university equipment to be outside in inclement weather. Please make sure to have a backup plan for such conditions.
PROGRAM
What is going on during your event? How many people are speaking? Does the speaker want to stay at the podium? Will there be a PowerPoint or Keynote presentation? Does the speaker walk around the stage while presenting? Will there be music or videos played before, after or during the program? The Learning and Event Technologies team will need to know this information to make accommodations.
LIMITATIONS
Though our team is able to make many accommodations, please consider the following known limitations:
- In most cases, we do not offer more than 4 microphones per event. The number of microphones we can offer depends on the size of the event and the venue space.
- Special lighting requests are limited to the following on campus venues: Weber Chapel Auditorium, Degenstein Center Theater, Stretansky Hall and Isaacs Auditorium. Lighting requests must be given to the Learning and Event Technologies team a minimum 2 weeks in advance.
- We do not create content for events: such as PowerPoints, Keynote presentations, Spotify playlists, videos, etc. All content needed for events must be created in advance and given to our team ahead of time to make sure it will work with our technology.
- We do not create, set up or run ZOOM sessions during events. If one is need for your event, please have this set up ahead of time. If you need assistance creating a ZOOM session, please create a help desk ticket by emailing helpdesk@susqu.edu.
- Once your session is made, make sure the ZOOM link is sent out to the applicable parties well in advance before the event. Again, our staff does not run ZOOM sessions during events, so please make sure you have someone ready to run the session.
- While we can offer high quality cameras for streaming ZOOM sessions, we do not currently offer in house video recording services. However, if you would like your event filmed, accommodation is possible. Please reach out the Manager of Learning and Event Technologies, Jesse Neitz at 570-372-4245 or neitz@susqu.edu to get started.
The Learning and Event Technologies team can make suggestions on what is appropriate in terms of technology upon request. We are dedicated to the success of your event and hope you find this article helpful when choosing your event technology.